Approving timesheets on the Dayforce app is a streamlined process designed for managers and supervisors to efficiently review and authorize employee work hours. This ensures accurate payroll processing and adherence to company policies.
Accessing Timesheets for Approval
As a manager, your primary responsibility includes ensuring that employee timesheets accurately reflect hours worked before payroll processing. The Dayforce app provides a user-friendly interface to manage this crucial task directly from your mobile device.
To begin the approval process:
- Log In: Open the Dayforce app on your smartphone or tablet and log in securely with your manager credentials.
- Navigate to Approvals: On your dashboard, look for a dedicated "Approvals" or "Timesheet Approvals" tile or menu option. Tap on it to proceed.
- Select Employees/Periods: You may be prompted to select a specific employee or a particular pay period for which timesheets require your review.
Detailed Steps for Timesheet Approval
Once you've accessed the timesheets awaiting your review, follow these detailed steps to approve them:
- Review Daily Entries: Carefully examine each day's recorded entry for accuracy. This includes verifying start and end times, recorded breaks, and any absences, overtime, or special entries.
- Authorize Individual Days: For precise control and to address specific entries, you can approve day by day. To do this, click a row for a particular day in the timesheet, open the drop-down list, and select Authorize Day. This action marks that specific day's hours as approved.
- Approve Entire Timesheet (if available): Many Dayforce configurations also offer a bulk approval option, often located at the top or bottom of the timesheet review screen. Look for buttons like "Approve All" or "Submit Approval" to authorize an entire timesheet for a selected pay period, assuming all entries are correct.
- Add Notes or Adjustments: If you identify any discrepancies, you might have the option to add notes for clarification or even make minor adjustments directly (depending on your access permissions). Alternatively, you may need to reject the timesheet or communicate with the employee to request corrections.
- Final Submission: After thoroughly reviewing and authorizing all necessary entries, ensure you finalize the approval process by tapping a "Submit," "Complete," or similar button. This step officially submits the approved timesheet for further processing, typically payroll.
Key Considerations for Managers
To ensure a smooth approval process and accurate payroll processing, keep the following points in mind:
- Policy Compliance: Always verify that timesheet entries comply with internal company policies regarding work hours, breaks, and overtime regulations.
- Timeliness: Approve timesheets promptly to avoid any delays in payroll processing and to ensure employees are paid on time.
- Communication: If you identify issues, communicate clearly and promptly with the employee to resolve them before proceeding with approval. This ensures transparency and allows for timely corrections.
- Audit Trail: Dayforce maintains a comprehensive audit trail of all approvals, rejections, and changes made to timesheets, providing transparency and accountability for all actions.
Troubleshooting Common Approval Issues
Encountering an issue during the timesheet approval process? Here's a quick guide to common problems and their solutions:
| Issue | Potential Cause | Solution |
|---|---|---|
| Cannot see employee timesheets | Incorrect employee selected, missing permissions, or system sync issues | Verify your employee filter, contact HR or IT for permission checks, or try refreshing the app. |
| Approval button is missing/inactive | Timesheet may already be approved, or pending employee submission | Check the current status of the timesheet; confirm the employee has submitted their timesheet for your review. |
| Data discrepancies in entries | Employee error, missed punch, unapproved leave, or system data entry issue | Reject the timesheet for correction, add explanatory notes, or manually adjust if your permissions allow. Communicate with the employee. |
