While the term "evaluation desk copy" might sometimes be used, publishers typically distinguish between two distinct types of complimentary books provided to educators: desk copies and examination copies. The latter, examination copies, are specifically intended for evaluation purposes, allowing instructors to review a text before deciding to adopt it for a course.
Understanding Desk Copies and Examination Copies
To clarify, it's essential to understand the primary purpose of each:
What is a Desk Copy?
A desk copy is a complimentary edition of a textbook provided to an instructor who has already adopted that book for use in a specific course. Its purpose is to ensure the instructor has their own reference copy for teaching once the textbook has been chosen and integrated into the curriculum.
- Primary Purpose: For instructors who have adopted the book for a class.
- Recipient: Qualified instructors teaching a course that uses the specific textbook.
- Timing: Provided after the adoption decision has been made.
- Requirements: Publishers often have specific requirements, such as a minimum enrollment or confirmation of adoption, before providing a desk copy.
Example: If Professor Smith decides to use "Principles of Economics, 10th Edition" for their Fall semester Economics 101 course, they would then be eligible to request a desk copy of that textbook for their personal use while teaching.
What is an Examination (Evaluation) Copy?
An examination copy, often referred to as an evaluation copy, is a complimentary edition of a textbook provided to an instructor who is considering using that text for an upcoming course but has not yet made a final adoption decision. This allows them to thoroughly review the content, pedagogical features, and suitability of the book for their teaching needs.
- Primary Purpose: For instructors who are considering using a text but have not yet adopted it.
- Recipient: Qualified instructors evaluating potential textbooks for a future course.
- Timing: Provided before the adoption decision has been made.
- Requirements: Typically, instructors need to provide course details (name, anticipated enrollment, semester) to demonstrate a genuine interest in evaluation. Publishers may limit the number of examination copies an instructor can request.
Example: Professor Lee is planning a new course on "Introduction to Sociology" and wants to explore different textbooks. They would request examination copies of several leading sociology texts to evaluate their content, exercises, and overall fit for the course before making an adoption decision.
Key Differences Between Desk Copies and Examination Copies
Understanding the distinction is crucial for educators to request the correct type of material from publishers.
| Feature | Desk Copy | Examination (Evaluation) Copy |
|---|---|---|
| Purpose | For teaching a course where the book is adopted. | For evaluating a book for potential course adoption. |
| Status | Book has been adopted. | Book is being considered for adoption. |
| Timing | Post-adoption | Pre-adoption |
| Eligibility | Instructor using the book in a class. | Instructor considering using the book in a class. |
| Typical Cost | Free (with adoption confirmation) | Free or low-cost (often with an option to purchase) |
The distinction allows publishers to manage their resources efficiently and ensures that educators receive the appropriate materials for their specific stage in the textbook selection process. Publishers like Academic Publishing House often detail these policies on their faculty resource pages.
How to Request These Copies
Requesting either a desk or examination copy typically involves a simple process through the publisher's website or by contacting a local sales representative.
- Visit the Publisher's Website: Most publishers have a dedicated section for educators or faculty where you can find information on desk and examination copies.
- Locate the Book: Search for the specific title you are interested in.
- Complete the Request Form: You will usually need to provide details such as:
- Your name and institution
- Course name and number
- Anticipated enrollment
- Semester the course will be taught
- Whether you have already adopted the book (for desk copies) or are considering it (for examination copies).
- Review Policies: Be aware of publisher-specific policies, which might include limits on requests or requirements for return/purchase of examination copies after a review period.
Benefits for Educators and Publishers
These complimentary copies are a cornerstone of textbook adoption:
- For Educators: They provide indispensable tools for course planning and instruction without personal financial burden, ensuring access to the latest educational materials.
- For Publishers: They facilitate the exposure of new and revised texts to a target audience, supporting the adoption process and ultimately contributing to sales.
By offering both types of copies, publishers support the academic community in selecting and utilizing the most effective resources for their students.
